### Purpose Create a streamlined flow to execute the project after school learning center project that AID has funded via DBRC. The aim here is to make sure the salary payments and documentation that has to happen on a monthly basis is in place so other work can happen. ### Principles - Clear communication - Setting processes in place and building habits so things happen smoothly without intervention - Creating some standards for a ViKa centre ### Outcome Visioning Monthly tasks such as documentation and salary payments happen smoothly month on month. Facilitator meetings, stationery acquisition is in place and all stake holders have a clear understanding of responsibilities and requirements. ### Actions - [x] Explain reporting format @teachersmeeting ✅ 2023-02-26 - [x] Call @rajeev @venkatesh and explain the reporting format @call ✅ 2023-02-26 - [x] Follow up with @indira for documents ✅ 2023-02-21 - [x] Get Aadhar, PAN, Bank documents from @latha and @pavithra ✅ 2023-02-22 - [x] Follow up with @amma for Sahera Banu documents ✅ 2023-02-20 - [x] Send documents to DBRC ✅ 2023-02-22 - [x] Talk to Likhit about generating a standard material list ✅ 2023-02-18 - [x] Create YouTube Channel and share with teachers @teachersmeeting ✅ 2023-02-26 - [x] Call @geeta about the one hour session on Child Protection and safety @call ✅ 2023-02-25 - [x] Call @anil to discuss about POSH committee @call ✅ 2023-02-20 - [x] Provide facilitator and resource person job description to @anil 📅 2023-03-06 ✅ 2023-03-06 - [x] Make provisional capital expenditure list ✅ 2023-03-06 - [x] Review material list that Likhit sent ✅ 2023-03-01 - [x] Make and check stationery list with Venkatesh ✅ 2023-03-06 - [x] Call Indira for Malathi bank details ✅ 2023-03-20 - [x] Speak to @anil about capital expenditure and stationery ✅ 2023-03-31 - [x] Call @anil on what to do with the receipt and travel vouchers ✅ 2023-03-31 - [x] Ask Amma if she knows where remaining laptops are @amma ✅ 2023-04-10 - [x] Call DBRC Finance team regarding PF for Rajeev @call @metro ✅ 2023-04-19 - [x] Order first round of stationery ✅ 2023-04-15 - [x] Speak to Anil regarding the Pratham quotation and invoice process and see if it's sorted @anil @call ✅ 2023-04-19 - [x] Set up time for Annamani to come and visit Bangalore ✅ 2023-04-27 - [x] Get confirmation of payment from @anil for rent payment to Malathi ✅ 2023-05-03 - [x] Get remaining reports from all facilitators and Venkatesh and Rajeev @venkatesh ✅ 2023-05-10 - [x] February report for ViKa ✅ 2023-05-12 - [x] March report for ViKa ✅ 2023-05-12 - [x] April report for ViKa ✅ 2023-05-12 - [x] Get invoice from Pratham books ✅ 2023-05-09 - [x] Teachers meeting where everyone shares what we think are their roles and responsibilities @teachersmeeting ✅ 2023-04-30 - [x] Send appointment letter to Bija ✅ 2023-05-12 - [x] Get travel reimbursement reason letter signed from @venkatesh @rajeev ✅ 2023-05-11 - [x] Get reports from Divya Bija coordinator ✅ 2023-05-10 - [x] Book stay and travel arrangement for Annamani ✅ 2023-04-30 - [x] Figure out schedule for Annamani's visit 📅 2023-04-29 ✅ 2023-04-30📅 2023-04-29 ✅ 2023-04-30 - [x] Ask Venkatesh to email monthly reports to DBRC @venkatesh @call ✅ 2023-05-29 - [x] Get three stationery shop quotations ✅ 2023-05-30 - [x] Order cap ex items and distribute them to centers ✅ 2023-07-17